Information Sharing Quick Reference Guide

Information Sharing
Quick Reference Guide

This document provides guidance for SchoolsPlus staff and departmental and agency partners, to allow them to make decisions on how and when to share information about children, youth, adults, and families.

Integrated Service Delivery under the SchoolsPlus Program, using authorized and effective information sharing, provides the best treatment for youth at risk.

There are two major pieces of privacy legislation in Nova Scotia, the Freedom of Information and Protection of Privacy Act and Personal Health Information Act. There may be other applicable legislation Youth Criminal Justice Act, Children and Family Services Act
and policies pursuant to those laws.

Green Light

Generally speaking, pursuant to the Information and Protection of Privacy Act Health Information Act, personal information and personal health information under the following circumstances:

with written consent OR
to avert or minimize imminent danger to the health or safety of the youth or other person(s), OR

to report a youth who might need intervention under the Children and Family Services Act, or

by order of the Court

Generally speaking, pursuant to the Personal Health Information Act, personal health inforamtion can also be shared by a "custodian" (as defined by the Act) to a "custodian" involved in the individual's health care, if the disclosure is reaonsably necessary for the provision of health care to the individual, and the individual's consent to disclose the information has not been revoked or withdrawn.

Yellow Light

In the following circumstances, obtain more information and/or get advice from a supervisor, consultant, or lawyer:

when consent is not provided or refused, but when there may be a health or safety issue for an individual or groups, or

to report criminal activity to police, or

when ther is a demand or request to produce information for a legal proceeding,

when a professional code of ethics may be perceived to limit disclosure

Red Light

Information can never be shared if there is

a legislative requirement barring disclosure, or

no consent and no need to know, nor overriding health/safety concerns, or

consent but no need to know, nor overriding health/safety concerns

Resources

Nova Scotia Freedom of Information and Protection of Privacy Act and Personal Health Information Act
http://nslegislature.ca/legc/~office.htm

Youth Criminal Justice Act
http://laws-lois.justice.gc.ca/eng/index.html

For more information, contact:

Tara Moore, SchoolsPlus Coordinator
Student Services, Department of Education
2021 Brunswick Street
Halifax, NS
B3K 2Y5
Phone: 902-424-7308 Email: MooreTL@gov.ns.ca

Source: This Quick Reference Guide was adapted from “Information Sharing for Human Service Providers in the Alberta Public Sector” (Province of Alberta 2008).

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